SproutLedger

Guided pilot walkthrough

See the first 15 minutes of a calmer day.

A no-data walkthrough of the first daily workflow areas SproutLedger helps a small child care team organize. This is illustrative—not a live center view or an official record.

Walk through the day Read product boundaries

The guided flow

Five small moments. One clearer daily rhythm.

Start with the work that needs a director’s attention. Use each area alongside your existing official systems and processes.

  1. 1

    Minute 1–3

    Start with the day in view

    Today’s Director Briefing

    Open one focused view of attendance, overdue balances, required records, and upcoming staff or compliance items. Decide what needs attention first.

    Important boundary: It is a review workspace—not an official report, a compliance decision, or a substitute for your center’s judgment.

    Today’s center view

    Illustrative example — no center data

    Illustrative example

    Attendance to review

    Start-of-day check

    Billing follow-up

    Director review queue

    Records needing attention

    Keep the next task visible

  2. 2

    Minute 4–7

    Keep physical attendance and state scans straight

    Attendance + State QR Reconciliation

    Record who is physically present, then use a staff-side reconciliation log to identify missing or late parent scans and note the follow-up needed.

    Important boundary: The state QR system remains the official attendance record. SproutLedger does not scan, post, submit, or modify State QR attendance.

    State QR reconciliation

    Illustrative example — no center data

    Illustrative example
    State system stays official

    Use this staff-side log to review physical attendance and parent-scan follow-up.

    Present
    Needs follow-up
    Absent
  3. 3

    Minute 8–10

    See what needs a human follow-up

    Billing follow-up

    Review invoice, payment-note, subsidy, and overdue-balance status in one practical view. Then decide what your office needs to review or handle next.

    Important boundary: SproutLedger does not move money or automatically send reminders. Any communication or payment action remains a person’s decision.

    Billing review

    Illustrative example — no center data

    Illustrative example

    Paid / recorded

    Review status together

    Needs director follow-up

    No message sent automatically

    Subsidy notes

    Organize for your review

  4. 4

    Minute 11–13

    Keep the meal-record work moving

    CACFP work

    Organize point-of-service meal counts, menus, and eligibility records so the team can review the day’s work before its normal official process.

    Important boundary: SproutLedger does not file, approve, or guarantee a CACFP claim. Follow your sponsor and official program process for submissions.

    Meal-record review

    Illustrative example — no center data

    Illustrative example

    Meal counts

    Enter at point of service

    Menus

    Keep a usable record

    Review before your official submission process
  5. 5

    Minute 14–15

    Leave the next readiness task clear

    Quality STARS + readiness work

    Organize evidence, action items, environment notes, staff documents, and drill or record-review tasks around the work your center is preparing.

    Important boundary: This is readiness support only. It does not submit an application or guarantee a Quality STARS rating, approval, reimbursement, or compliance outcome.

    Readiness workspace

    Illustrative example — no center data

    Illustrative example

    Evidence to organize

    Keep your own records usable

    Action items

    Assign the next internal task

    Official review stays official

    AlaCEED, DHR, and other authorities decide

A narrow, controlled pilot

What the pilot actually asks of your team.

A controlled pilot is arranged directly with each center. It starts small so the team can decide whether it helps the real daily work.

  • Select one or two workflows that matter most right now.
  • Name the director and one backup owner for review and questions.
  • Use SproutLedger alongside—not instead of—your official systems and existing responsibilities.

What SproutLedger does not do

Official decisions stay official.

  • It does not submit official forms or file/approve claims.
  • It does not autonomously send messages, spend money, or change live data.
  • It does not make licensing, eligibility, reimbursement, or rating decisions.

Start with your actual workflow

If you are evaluating a pilot, we will walk through your center’s workflow before any real records are loaded.

Existing users with an assigned workspace can sign in. Everyone else can review the product boundaries before a center-specific pilot conversation.

Sign in to your workspace Read product boundaries